How UWRF handles website information
A clear, practical privacy notice for enquiries and newsletter subscriptions.
Privacy notice
Last reviewed: 1 July 2026
Information we collect
When you contact us, we may collect your name, email address, optional telephone number, enquiry category and message. Newsletter registration collects your email address. Please do not send medical records through website forms.
Why we use it
We use information to respond to enquiries, administer requested membership or partnership conversations, send updates you asked for, protect the website from abuse and keep appropriate federation records.
Health and sensitive information
If your enquiry suggests a health or safeguarding need, we will seek explicit consent before collecting further sensitive information and arrange an appropriate channel. We may refer you to a qualified service with your knowledge and consent, except where disclosure is required to protect life or by law.
Who receives it
Authorised UWRF personnel and service partners receive only what is necessary for their role. We do not sell personal information.
Retention and security
Website enquiries should be reviewed and deleted when no longer needed, according to an approved retention schedule. The hosting account, email, backups and exported CSV files must be access-controlled.
Your choices
You may request access, correction or deletion, and may unsubscribe from federation updates at any time. Some records may need to be retained for legal, safeguarding or accountability reasons.
Contact
Questions or privacy requests: info@uwrf.ug.
Before launch: UWRF should review this notice against Ugandan data-protection requirements, name its responsible privacy contact and approve a retention schedule.